Here is an in-depth look at Beadia's features.
- Pieces hold details of a single piece of jewelry or a related set of pieces, such as a necklace and earrings set.
- Group related pieces with a user-defined list of categories. Categories let you define lists of predefined example values for style and size.
- Add parts to a piece to indicate the components you have used to make it. When you add a part you specify how many you used and the unit cost. You can also add parts which do not affect the value of the piece.
- List any sundry costs associated with a piece – additional costs not related to components used. This might be packaging, consumables or labour. Sundry costs can also be added which do not affect the value of the piece.
- Price pieces based on parts used and sundry cost. Each piece has a markup percentage – Beadia will apply this to the total cost of parts and sundries to produce a suggested value. You can then use this value in one of four different pricing levels or use your own price. When a piece is sold you indicate the final pricing level used.
- Add multiple photographs to each piece. Photos are embedded into your Beadia document so if the originals are moved or go missing you can still view them. Adding photos is as easy as dragging them onto the document window. You can even add Pixelmator images or PDFs!
- Parts represent the individual components you use to make your jewelery – beads, chains, settings, clasps, etc.
- Group parts together using a heirarchy of categories and sub-cateories.
- Specify color, shape, size and finish for each part. Beadia uses these to describe each part – for example, the description 8 mm Round Cobalt Crystal Bead is built from the Size, Shape, Color and Category fields respectively.
- Part categories supply example values for color, shape, finish, material and size. Grouping categories by manufacturer lets you choose from relevant values only, so creating a Swarovski bead will only show you Swarovski colours, shapes and finishes.
- Monitor stock levels by adding purchased stock or stock already owned. Parts whose stock level is at or below a user-defined level are highlighted and can be filtered.
- Clone parts with the option to apply new colors or sizes. Did you just buy the same bead in eight colors? Enter the details once and clone the resulting entry, giving each clone a new color.
- One of Beadia’s most powerful features, sales venues let you record a number of your jewelry items being made available for purchase. This might be in an online shop, a craft fair or an art gallery.
- Each venue has a commission percentage and optional entry fee. Beadia will automatically calculate the commission owing on each piece you sell at a venue.
- Report on the income from a sales venue, with fees and commission accounted for.
- Link venues to a contact so you know who organised them.
- Sales record the sale of one or more jewelry items to a customer.
- Each item sold is priced independently using any of the four available pricing levels.
- If a sale was made at a sales venue, you can link them. Beadia will calculate commission rates for you automatically.
- Use Discount and Other costs fields to adjust sales totals down or up if required.
- Record postage costs and sales tax.
- Purchases record new parts inventory you have bought.
- Specify amounts and unit costs for each part purchased. Beadia can use the maximum or average price you have paid when calculating the costs of parts when you use them.
- Link purchases to suppliers. You can see at a glance where you bought your inventory from, or what you have bought from a given supplier.
- Add stock to you inventory without recording the purchase – for stock you already have or for if you can’t remember where you got it.
- Add postage cost, sales tax and a discount as required.
- Record full details of customers, suppliers and sales venue organisers.
- Fetch contact details from your Mac Address Book.
- Record primary and secondary email addresses and phone numbers, as well as website URL
- Produce a shipping label instantly, including your return address and customers address. Beadia even prints the FRAGILE warning for you…
- Apply a filter to any of the libraries to view just the information you need.
- Filter by providing examples – “silver” will locate any item containing the word silver.
- Use advanced tokens to exclude values – “-sterling” will exclude items containing the word sterling.
- Create folders containing items you specify. Add or remove items as you need to, then view the contents of a folder just as if it were a library.
- Save filters as a Smart Folder, just like a Smart Playlist in iTunes. You can view the contents of a Smart Folder and even apply another filter to them.
- Favorites let you record and view favourite items – parts you use the most, pieces you are working on or suppliers you purchase from the most.
- Easy to use Wizards guide you through the process of creating new items. Simply click a button on the toolbar to use a step-by-step process to create pieces, parts, purchases, venues and contacts.
- Reference numbers – everything has a reference, whether it’s a product code or your own numbering system. Use the search field to find any reference instantly.
- All items can be locked – click the padlock button in any library to protect an item against accidental changes. Beadia locks sold jewelry pieces for you when you sell them.
- Export and Import your part categories – share them amongst different Beadia documents or even your Beadia-using friends. We’ll be adding a facility soon which will allow you to download predefined categories – such as Swarovski elements and other well-known brands – and import them into your document automatically.
Download the demo now and see these features for yourself. Or, if there’s a feature you don’t see, contact us – we’ll see what we can do about adding it.